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YOUR TURNKEY SOLUTION TO SUCCESSFUL &
COST EFFECTIVE
REGISTRATION, LEAD RETRIEVAL & HOUSING SERVICES |
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Expo Tracker, LLC was launched to fill the
need for a service oriented, cost effective
solution for registration, lead retrieval and
housing services. Expo Tracker combines the most
efficient and cost effective technology
available with our professional customer service
to create a seamless and user-friendly
registration and housing solution for
professional and trade associations. |
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Our company draws upon more than 25 years of
industry management experience in bringing its
customers the best registration, lead retrieval
and housing solutions possible. |
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Recognizing a void in the competition in an
already crowded field of registration and
housing companies, Expo Tracker was formed to
rise above the rest in creating an innovative,
reliable, and progressive process that improves
customer service and saves our clients money at
the same time. |
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OUR KEYS TO SUCCESSFUL REGISTRATION, LEAD
RETRIEVAL & HOUSING MANAGEMENT: |
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We use our expertise in the hotel
industry to negotiate the best and most
favorable hotel rates and terms possible.
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We use our expertise in registration and
lead retrieval to develop an integrated
database of membership, attendee
registration, and tradeshow activity.
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Our e-commerce solutions create
user-friendly, easy to use, safe, reliable
processes for attendees and exhibitors to
register, select sessions, pay fees, reserve
hotel rooms and receive instant
confirmation. Our housing and registration
system also keeps our customers completely
informed of every aspect of the housing and
registration process through our intuitive,
live Internet based reports.
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Our on-site system is easy to use so
association staff and temporary registration
staff can quickly become proficient in
processing registrations.
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Our Keys to Successful
Registration |
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Expo Tracker provides
sophisticated, easy to use technology that
enables attendees and exhibitors to register,
select sessions, and complete their financial
transactions all in one easy, user-friendly
process. We customize our system and services
for each organization that we work with to
develop the right fit for each of our customers.
We offer a complete end-to-end registration
solution, or we can import advance registration
data and provide on-site registration services. |
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Expo Tracker offers streamlined,
on-site, self-registration stations that attendees and
exhibitors can use to register and print badges in
seconds, without filling out cumbersome registration
forms, or standing in long lines. Show management will
also save on temporary registration staff. Expo Tracker
also specializes in providing accurate, live reporting
on every aspect of the registration process. Show
management has complete access to all of their
registration data, 24/7. |
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Our registration system will be
designed from the ground up to specifically meet the
needs of each of our association clients. We realize
that each association likes to do things their way; the
way their members are accustomed. Our system is designed
for maximum flexibility. |
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Live, real-time reporting on
every aspect of the registration process.
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Custom report generator so our
clients can generate a custom report at anytime,
even on-site during their conference.
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Professional customer service
call center and data entry department.
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Flexible, cost effective
registration systems and services that are tailored
specifically for each of our events.
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OUR KEYS TO SUCCESSFUL LEAD
RETRIEVAL |
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Show management has the
option of using our PDF 417 bar code system or
our plastic cards with an embedded magnetic
encoded stripe for lead retrieval. Both lead
retrieval options utilize Bartizan's EXPO! ™
Terminal lead retrieval system that provides
instantaneous printing and simultaneously saves
each lead to a standard computer disk. Expo
Tracker will also convert leads to Jump Drives
at no charge. Show management has complete
flexibility with the information that is
encoded. Complete demographic information can be
included with each lead, or show management can
decide to limit the information that is
included. |
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Expo Tracker offers the
Mobile Tracker hand held lead retrieval solution
that provides all the functionality of the
desktop unit, with the flexibility of a battery
powered hand held unit. Leads are downloaded
directly to a Jump Drive and exhibitors can also
print leads out at their exhibit booth. |
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Session tracking, CEU Kiosks, Message
Centers can all be tracked and controlled with our
“Electronic Business Card”. Whether the cards are based
on magnetic encoded stripes or PDF 417 bar codes, or
RFID Technology, the potential and flexibility of our
attendee tracking system is limitless. |
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Traffic reports give show
management a recap of the leads generated on the
show floor and insight as to when the show generates
the most traffic and which aisles & booths are the
busiest.
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Custom qualifier check lists
that assist exhibitors in tracking the leads they
are most interested in.
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Electronic Business cards that
can be encoded with the sessions or events that
attendees have selected or purchased and admittance
monitored/verified—most paper tickets can be
replaced with an electronic business card.
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Expo Tracker staff members will
act as consultants to exhibitors to maximize their
return on investment in a show by structuring lead
retrieval to fit the needs of individual exhibitors.
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OUR KEYS TO SUCCESSFUL HOUSING
SERVICES |
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Expo Tracker concentrates on
providing the best possible service to each
attendee or exhibitor. Phone calls are answered
professionally and courteously, and phone
messages are returned promptly. Our Internet
based system is easy to use and make completing
the online housing process quick and efficient. |
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Housing and registration can
be integrated to create a seamless, one-step
process for attendees and exhibitors. As
attendees and exhibitors complete the
registration process the housing process is
seamlessly integrated to make it as easy as
possible for everyone to stay within the block.
Expo Tracker is proactive in attracting
exhibitors to the housing block by contacting
each company directly to personally attend to
their hotel room requirements. |
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The Expo Tracker staff will
utilize our extensive experience in the
hospitality industry to negotiate the best
possible terms for each of our clients. |
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Our housing services start years
before the meeting takes place and continues until the
last guest checks out. We follow up on all the little
details before they become big problems. |
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Expo Tracker utilizes our 25
years experience in the hospitality industry secure
the best possible room rates and terms available.
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Room blocks are closely
monitored to avoid over-sell or attrition
situations.
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Live, real-time reports on each
room block are provided to show management, 24/7.
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Direct room list down loads so
information is never lost and data entry mistakes
are avoided.
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Special VIP or member only
websites to protect room blocks for specific groups.
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Friendly, professional customer
service call center to take reservations directly by
toll free phone numbers.
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